Is your business experiencing problems connecting its video conferencing systems to Microsoft Teams or Skype for Business? Are you using Microsoft Teams but turning to third-party applications like Zoom or BlueJeans to enable video meetings with external stakeholders? If you answered yes to either of these questions, there is a more cost-effective solution that will consolidate your infrastructure, help you to get more out of your Microsoft investment and support your migration to Teams - OneMeeting. Learn more with Product Manager Tom Scott.
A streamlined video conferencing experience is key to maintaining collaborative environments and supporting the modern workforce. 87% more people use video conferencing today compared to two years ago (No Jitter), and 94% of businesses that utilise video conferencing say it increases productivity (Wainhouse Research).
Despite the surge in video communications, legacy video conferencing hardware is one of the top challenges large businesses face in digital transformation initiatives. Technology evolves at a rapid pace, and most organisations can’t afford a complete hardware overhaul to stay compatible with the latest web-based tools. This causes confusion and frustration amongst users, proliferating the use of third-party applications. It can also catalyse usage of less secure tools that haven’t been sanctioned by IT, compromising sensitive data and raising the possibility of security breaches.
“Legacy video conferencing hardware is one of the top challenges large businesses face in digital transformation initiatives.”
Helping our customers to get the most out of their Microsoft environments is important to us, so we have created a solution – OneMeeting.
OneMeeting creates a bridge between any existing video conferencing system and the Microsoft cloud. It works invisibly in the background, so users can focus on getting work done. Powered by customisable, branded meeting invitations that provide clearer joining instructions, you can now remove video conferencing issues from your support ticket list.
OneMeeting in the real world
Recently, we deployed OneMeeting for a global business with 5,000 users. The organisation was in the process of migrating to Microsoft Teams but its Cisco video estate and Polycom Trio devices were incompatible with Microsoft, making it impossible to use Teams for meetings without having to invest in new hardware.
With OneMeeting, Cisco meeting rooms can join Teams meetings directly and once the Polycom devices were registered to the OneMeeting service, calendar integration was enabled – providing one click to join functionality.
Using customised meeting invitations, powered by our Outlook plugin CustomInvite, both internal and external users are now given clear instructions on how to join meetings. These include guidance on how to join from different devices so anyone can connect to a video meeting, on any device, from anywhere.
"OneMeeting creates a bridge between any existing video conferencing system and the Microsoft cloud. It works invisibly in the background, so users can focus on getting work done."
The key to user adoption in Microsoft Teams
There are many facets to a successful Teams migration. With the vast selection of tools and application available to your workforce, it is more important than ever to maintain control and secure your data. Gartner studies have found that Shadow IT can account for up to 40% of business costs annually. OneMeeting not only enables you to get more out of legacy hardware, it will support your Microsoft Teams user adoption programme by:
- Making it easy for your customers and partners to join Teams meetings - no need to worry about whether they use Microsoft Teams or not, or about which video conferencing infrastructure they have.
- Providing clearer instructions and information in meeting invites, including dial-in numbers for room systems and mobile users.
- Enabling simple, one-click to join functionality so you can make the most of your resources whilst giving your IT team a break from video conferencing related queries.
Is video conferencing hardware hindering your migration to Teams? Register for a trial of OneMeeting today.
Tom Scott | Product Manager
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